Our COVID Plan

We will do everything we can to ensure that our members and coaches are safe. Please read our plan and understand the risks, and do your part to help us all be safe!

West Coast Rhythmic Gymnastics Club – COVID-19 Protocol

Rational (as stated in the BCRSGF Return to Play Document):

- Rediscover the physical and psychological benefits related to all levels of rhythmic gymnastics training so that members may continue to receive benefits derived (both physically and psychologically) from the practice of their sport of choice.

- Offer a positive, pleasant, and safe experience of gymnastics and leisure for its members.

Member Awareness

- West Coast Rhythmic Gymnastics Club (WCRG) will inform gymnasts and their families through email, club website, registrations, and telephone and in person communications about the new protocols due to COVID-19.  As protocols change updates will be provided be provided using similar methods.

- All gymnasts will be required to fill in waivers specific to COVID-19 claims exclusion before participating in camps and/or classes. Declaration forms will also be signed by all gymnasts and coaches to declare their understanding or the risks as well as their responsibility to self-regulate.

Gymnasts responsible to bring the following items:

  • Personal supply bag: wipes, personal hand sanitizer, tissues, masks, etc.
  • Socks or rhythmic toe shoes
  • Personal water bottle
  • Personal gym bag and hoop cover, for all Rhythmic Gymnastics handheld apparatus and adjunct training items (e.g. yoga block, weights, roller etc.)
  • Personal mask

- Protocols will be printed and placed at the front entrance to the facility.  Signs will be printed reminding all participants and families that they cannot enter the facility if they or a household member has the onset of illness with symptoms compatible with suspected or confirmed COVID-19 in the last 14 days.

Entering and Exiting Facility

- Designated separate entrance and exit to gym. 3 meters apart at the entrance, exit and all times.

- Sanitize or wash hands at the entrance and exit.

- All gymnasts must wear a mask all the time everywhere except practising on the carpet.

- Distancing lines to be taped at entrance to facility – gymnast encouraged to arrive no earlier than five minutes before start of class, and to leave immediately at the finish of class, no loitering.

- Parents to drop off and pick-up gymnasts outside of the facility. No spectators allowed.

Coaches to meet gymnast at door, ensure daily self assessment for COVID-19 has been completed, escort them inside and instruct them where to put their equipment and to immediately go to wash hands (where necessary ensure handwashing is properly completed).

Facility Safeguarding

High touch surfaces to regularly disinfected throughout day – including but not limited to – class changes, lunch and snack breaks, and at the end of the day.

Hand sanitizer to be stationed at the entrance, exit and the break areas.

In the event a gymnast comes down with COVID-19 symptoms during training, they are to immediately leave training and break area – isolated with adult supervision (mask for adult and gymnast), parent to be contacted for pick up and to contact 811 or clinic to determine appropriate next measures.  Any areas gymnast touched to be immediately disinfected.

Participation limited to allow for 3 meters distancing. 

- No sharing of equipment – participants to bring own apparatus or be assigned gym apparatus to be exclusively used by them for the duration of the camp/class.  All apparatus to be sanitized nightly by gymnast’s family at home before returning to practice the next day.

- No group routine practice is allowed at this time.

- No spotting the gymnasts by coaches except safety concerns.

- All members 3 meters apart during the whole practice.

- No touching or sharing any equipment, teamwear, water or snacks.

- Sanitizing or washing hands before and after every sneeze, cough, water-snack and washroom breaks.

Staff Management

- All staff, prior to coming to work, must complete self-assessment tool and report to supervisor if either they are a household member has had the onset of illness with symptoms compatible with suspected or lab-confirmed COVID-19 in the prior 14 days.  Staff feeling unwell MUST STAY HOME.

- Coaches to wash/sanitize hands between working with groups, at all breaks, if they sneeze, cough, or touch face, and after eating.

- No sharing of equipment or food.

- Coaches to wear masks if they are unable to maintain physical distancing.

- Hands free coaching at all times.

- Coaches to avoid physical contact – five-fives, hugs, etc.

- Gloves for cleaning purposes only.

- One staff member assigned to ensure gymnasts are washing their hands as they enter the facility.

Coaches to wear foot covering sock/shoes at all times.

Program Management

- No physical contact between participants or sharing of equipment.

- All gymnasts to wash/sanitize hands when entering the facility, during all breaks, before and after eating, after sneezing, coughing or touching face.

- All gymnasts to arrive dressed for training – should change out of training clothes before leaving the facility, or put additional layers on top of training wear.  Gymnasts to wear foot covering – shoes/socks at all times.

- Gymnasts to bring personal yoga mats (or ones assigned to them for the duration of the class/camp for floor work and/or breaks). Yoga mats to be taken home and sanitized daily.

- No sharing of equipment, food, water bottles, personal hand sanitizers – gymnasts to bring sufficient water for the day, all food packaging to be taken away with gymnast or put into designated garbage bins on-site.

- All equipment stored in a personal area (to be marked off - separate areas for breaks for the different classes/camps).

- During breaks gymnasts are to maintain social distance, separate areas for breaks for the different classes/camps.

- Marked off personal rest areas for gymnasts.

Local health authority to be consulted for any unique or specific circumstances as needed.

First Aid

- All persons attending an injured individual must first put on a mask and gloves.

First aid guidelines as outlined by WorkSafeBC at:

Cleaning Protocols

- Coaches responsible to ensure gymnasts are washing hands as outlined below.

- Coaches to ensure frequently touched surfaces in the gym are either communicated to the facility or cleaned after class has finished and to ensure either the daily cleaning is complete, or the club will arrange with the facility to complete this.

- Use of carpets will be rotated to be used only once within a 48hr period.

- Foam mats will be sprayed down with disinfectant daily.

There are three additional policies and forms or parents to review and agree to in the Terms and Conditions when you sign up for a class.

1.    BCRSGF Individual Facility Declaration

2.    BCRSGF Assumption of Risk (with COVID)


COVID Cancellation Policy

In these uncertain times, we are working to provide our members with the greatest possibly clarity on our approach to managing our programs during the pandemic. Please send us an email if your question is not answered here!

-Cancellations more than two weeks, refund minus $10 administration fee (to cover transaction and administration fees).
-Cancellations less than two weeks prior, 50% camp fees can be used towards fall classes.
-If our facilities are shut down due to COVID-19, members will be refunded a pro-rated portion of the fees.
-If our facilities remain open, we will be unable to refund fees once the camp has begun due to illness or potential illness.

-If our facilities are shut down due to COVID-19, we will immediately switch classes to Zoom for the rest of the month.
-Before the next month begins, members can decide if they would like to continue with Zoom classes or withdraw.
-Zoom classes for the following month(s) will be billed at 40% of the regular class fees.
-If our facilities remain open, we will be unable to refund fees once the month of classes has begun due to illness or potential illness.


Daily Health Check – Parents/Guardians Daily Health Check

1.      Key Symptoms of Illness

Does your child have any of the following symptoms? Circle One

Fever                                                                 Yes     No

Chills                                                                 Yes     No

Cough or worsening of chronic cough          Yes     No

Shortness of breath                                        Yes     No

Loss of sense of smell or taste                      Yes     No

Diarrhea                                                            Yes    No

Nausea and vomiting                                       Yes    No

2.     International Travel

Have you returned from travel outside of Canada in the last 14 days?

Yes     No

3.     Confirmed Contact

Are you a confirmed contact of a person confirmed to have COVID-19?

Yes     No

 If you answered “YES” to one of the questions included under ‘Key Symptoms of Illness’ (excluding fever), the student should stay home for 24 hours from when the symptom started. If the symptom improves, the child may return to gym practice when they feel well enough. If the symptom persists or worsens, seek a health assessment.

If you answered “YES” to two or more of the questions included under ‘Symptoms of Illness’ or the child has a fever, seek a health assessment. A health assessment includes calling 8-1-1, or a primary care provider like a physician or nurse practitioner. If a health assessment is required, the child should not return to gym practice until COVID19 has been excluded and their symptoms have improved.

When a COVID-19 test is recommended by the health assessment: • If the COVID-19 test is positive, the child should stay home until you are told by public health to end self-isolation. In most cases this is 10 days after the onset of symptoms. Public health will contact everyone with a positive test. • If the COVID-19 test is negative, the child can return to gym practice once symptoms have improved and they feel well enough. Symptoms of common respiratory illnesses can persist for a week or more. Re-testing is not needed unless they develop a new illness.  

If a COVID-19 test is recommended but is not done because you choose not to have the test, or you do not seek a health assessment when recommended, and the child’s symptoms are not related to a previously diagnosed health condition, you should stay home from gym practice until 10 days after the onset of symptoms, and then the child may return if they are feeling well enough. If a COVID-19 test is not recommended by the health assessment, the child can return to gym practice when symptoms improve and they feel well enough. Testing may not be recommended if the assessment determines that the symptoms are due to another cause (i.e. not COVID-19). If you answered “YES” to questions 2 or 3, use the COVID-19 Self-Assessment Tool to determine if the child should seek testing for COVID-19. A health-care provider note (i.e. a doctor’s note) should not be required to confirm the health status of any individual.


I have read and reviewed the Daily Health Check and understand I must complete this daily for my child before they arrive on-site. I will review this checklist daily when assessing my child.